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The Administrator is directly responsible for the travel times. He/she manages all the finances of the team and the personal file of every team member. - Answers to the Tour Director, Member of the Team Council, responsible for bookkeeper, secretary, photographer, and bus driver (if there is one).
- Directs the budget.
- Answers to the team and commissioning body regarding all team finances.
- Allocates funds for different areas of team responsibilities.
- Signs all contracts with Tour Director.
- Often spearheads fundraising efforts.
- Team promotion.
- Responsible for advance preparation of housing, food, transportation (Family Life team drawn in to assist).
- Responsible for all matters related to travel: tickets, passports, visas, immunization records, release forms, documents, seating plans.
- Handles all logistics during travel time.
- Insures definition and effective communication of tour schedules and logistical information
- Handles or delegates team correspondence care for staff and young people.
- Provides wise counsel to other leaders in practical pacing of tour activities, taking into account personnel, finances, time, Word of the Lord, and current circumstances in order to attain goals in a Godly way.
Qualifications - Enjoys organizing and facilitating logistics.
- Diligent in details,
- Experience in handling finances, including supervision of bookkeeping
- A person of faith and not just logic/intuition.
- A heart for families, teens, and children.
- A heart for the lost.
- Flexible, yet principled.
- Able to handle pressure, not allowing logistical factors to bury relationships and ministry goals.
- Diplomatic abilities.
- Patient and understanding, yet firm and uncompromising.
- Openness in communicating personal feelings and convictions.
Dangers - Must not develop defensive, critical attitude toward visionary element.
- Plans and logic must not replace prayer and hearing God’s voice.
- Must not allow financial pressures to become personal burdens; rather carry these factors with the rest of the Team Council.
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